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Valentines High School

Delivery of the Curriculum and Pastoral care


We use personal information, for example:

  • Names and address
  • Contact details
  • Date of birth
  • Education attainment
  • Emergency contacts
  • Family relationships
  • General case information.


We may also use special category personal information, for example:

  • Health information
  • Ethnicity
  • Religion.


This information is provided by parent/carers, the local authority, and any previous education settings. It is used to deliver our statutory education duties and assure the health and wellbeing of our pupils. The legislation and Statutory guidance underpinning our services are:


All schools

Keeping Children Safe in Education

The Education (Pupil Registration) (England) Regulations, 2006

The Education Act 1996, 2002 & 2011

The Equalities Act 2010

The School Admissions (Admission Arrangements and Co-ordination of Admission Arrangements) (England) Regulations 2012   

The School Admissions Code 2021

The Special Educational Needs and Disability Regulations 2014

The SEND Code of Practice Jan 2015 

Working Together to Safeguard Children 2019

Sexual Violence and Sexual Harassment Between Children in Schools and Colleges 2021

The Children and Families Act 2014

The Children Act 1989 & 2004

School Type Specific


Education and Training (Welfare of Children) Act 2021

Secondary Education only

The Learning and Skills Act 2000

The Education and Skills Act 2008

The Apprenticeships, Skills, Children and Learning Act 2009

Maintained schools only

The School Standards and Framework Act 1998

The Education (Pupil Information) (England) Regulations 2005

Non-maintained special schools

The Non-Maintained Special Schools (England) Regulations 2015


The school is the Data Controller for this information.


This information may be shared to provide our education service. Please note we only share information required for that particular purpose and then only the minimum required.  We may share information with:

  • Central & Local Government,
  • Health Providers
  • Other Education Providers
  • Regulatory Bodies, e.g. Ofsted, The Information Commissioners Office.

This information will be held for 25 years from the date of birth of the student. When a pupil changes school, this record will go with them and will not be retained by the previous school, other than to meet statutory returns.


Our school management system is provided under contract, and our contractors are data processors for this information.


No personal information is routinely available outside of the UK. Should a transfer of personal information be necessary we will only do so where it is permitted by law and where appropriate safeguards are in place.


For information about your rights in relation to this use of your personal information please see section 5 of our overarching privacy notice.